Complexity perfectly represented!

1. Relevance check of ordered items
2. Requesting supplier documents for IHM-relevant products and monitoring the return process.
   • "Material Declarations" (MDs) = description of whether and which hazardous substances are contained in products.
   • "Suppliers Declaration of Conformity" (SDoCs) = Declaration of conformity from a supplier for all customers
3. Review of the submitted documents
   • Rejection: Describe necessary corrections (every supplier of our customers receives up to 1 hour of free consultation from us!)
   • Accept: Store the hazardous substance information for the product, documented using MDs, in the system.
4. Referencing documents related to ordered items for unambiguous traceability (liability-relevant source of information)
5. Quantification and location of hazardous substances (in the product or on board)
6. Transparent report generation including current IHM status and linking to the original supplier documents (MD report, IHM new construction report, IHM maintenance report including history of IHM entries)
7. Keep data up to date (supplier changes, altered manufacturing processes, disposal, storage vs. installation vs. disposal, etc.)
8. Ensure documentation availability and report generation 24/7/365 (free of charge with us).

All of this consumes resources and leaves room for compliance gaps in documents that need to be used and maintained for decades.

We from Use GSR Services ComplyEdge and merge our expert knowledge with intuitive digital workflows. Through seamless processes, we can efficiently design our compliance services, from supply chains to ship recycling, and ensure legal certainty. 

The Process

We are responsible for the maintenance of individual ship inventories (IHMs) for several hundred ships, create numerous newbuild IHMs and material declarations for highly complex systems, and handle the manufacturing documentation (MD) management for renowned ship suppliers. All of this runs concurrently, and we process well over 100.000 order items per month, a practice we have maintained for many years.

This results in several thousand documentation requests per month from hundreds of suppliers. All data and documents must be monitored, reviewed, securely stored, combined with ship/system and product-specific details, and compiled in up-to-date and traceable reports at all times.

This only works with a dedicated and expert team that has access to reliable and highly efficient software. We have been using it for some time now. ComplyEdge and have observed not only maximum reliability but also a significant increase in productivity. The expanded functionalities, improved clarity, and faster performance compared to other systems enable our customers and us to efficiently and legally comply with IHM regulations at all times.